Whether you’re producing conferences, trade shows, live experiences, virtual events, or anything else, managing your event content efficiently is vital. How do you ensure that your content strategy flows seamlessly so that each piece of the puzzle works together to create the perfect experience for your attendees?
This blog post will discuss tips and tricks for efficiently managing your unique event content.
Get ready to learn essential skills to boost efficiency and ensure a smooth ride throughout the event planning process!
What is an event plan?
An event plan is like a roadmap to success — it allows you to stay organized and on track when planning your next great endeavor.
Every successful event starts with a well-crafted plan that works as a guide to organize the components of the event and ensure they are measurable against SMART goals, objectives, timelines, budgets, and more.
What is SMART goals?
- Specific (simple, sensible, significant).
- Measurable (meaningful, motivating).
- Achievable (agreed, attainable).
- Relevant (reasonable, realistic and resourced, results-based).
- Time bound (time-based, time limited, time/cost limited, timely, time-sensitive).
One of the most critical parts of an event plan is outlining specific roles and responsibilities for each team member. Without this step, your team won’t know what’s expected from them.
Why is event content important to an event?
Any event manager knows better than anyone else how important quality content is for any event or conference.
Quality content sets expectations for guests before arriving at an event and reinforces topics discussed throughout an event once they’ve left.
Presentation materials should always be explicitly tailored towards specific audiences according to whether they’re attending in person versus virtually.
This way, everyone feels included.
You need content… every step of the way
Event content makes a huge difference in attracting attendees. It provides them with information about what they can expect from the event. The type of content you use during different stages of events planning can vary greatly depending on your goals and objectives for the event.
When promoting an event, you want to focus on informative yet exciting content that catches people’s attention and encourages them to sign up. During the actual event itself, however, you’ll want to focus more on interactive elements to keep attendees engaged throughout the event, such as:
- Polls
- Quizzes and other forms of gamification
- Q&As with speakers or panelists
- Live music performances
Different events, different content
Like any project, different events call for different content requirements.
Content for in-person events is typically more focused on visual elements like images and videos. This gives people an idea of what it will be like to attend the event themselves.
On the other hand, online events require more written content, such as webinars or podcasts, because attending virtually requires more detailed instructions than attending in person.
For hybrid events — which combine both physical presence and virtual attendance — it’s essential to provide both types of content. It makes it possible for everyone to have a positive experience regardless of whether they are attending remotely or on-site.
Types of event content
As we mentioned, the type of content you use for your event will vary depending on whether it’s an online or in-person event. Once you determine what event type you’re going to host, you’ll want to start creating content immediately.
Here are some of the most popular types of content and event marketing strategies that you can use.
Websites
Creating a website for your event is a great way to establish a central hub where people can find all the vital information they need, including dates, times, and locations.
A website also helps build credibility and trust with potential attendees by showcasing the quality of what they can expect from your event.
You can display pictures or videos from past events so that visitors can get an idea of what could be in store if they attend.
Social media posts
Social media posts are one of the most powerful tools in any event manager’s arsenal. Your social media posts help spread awareness about your event, reach new audiences, and generate buzz about your upcoming event.
They’re also an excellent way to engage directly with potential attendees through the comments sections, discussion threads, and direct messages.
Blogs
Blogs are another great way to reach new audiences and build excitement for an upcoming event.
This content provides more space than social media posts to detail topics related to the event, such as speakers, sponsorships, or other special features that might not fit into a tweet or Facebook post.
You can also use blogs as a platform to showcase past events or highlight special guests who will be attending the upcoming one.
Media placements
Remember traditional media outlets, too!
Media placements like press releases or interviews allow you to reach audiences beyond those who follow you on social media or visit your website regularly.
This content helps build credibility for you and your brand while introducing potential new attendees to everything they need to know about attending one of your events.
Email campaigns
Finally, email campaigns give you direct access to people who have already expressed interest in your events by signing up for newsletters or mailing lists on your site.
Email campaigns let you send personalized messages directly into people’s inboxes. This can include information about upcoming events and exclusive offers that only subscribers will receive.
This is another excellent way to keep people engaged and excited about what you have coming up!
How to manage your event content
Content creation, even during event planning, still requires organization and management.
However, this could be overwhelming, especially if you need help figuring out what to do. Here are some tips to help you get started.
Be clear about your goals
Before creating great content, you must be clear about your end goal for the event.
Are you hoping to educate people about a particular topic or promote a product or service?
Once you have a clear goal established, it will be easier for you to create content in support of that goal.
Know your event’s audience
Knowing your target audience will help you craft content tailored specifically for them.
Consider who they are and what they want from the event. This will help you determine what kind of content will be most successful in engaging them.
You should also think about how best to reach your target audience. Do they prefer social media, emails, or something else. This allows them to know about the event and can easily access the associated content.
Leverage event management platforms
Event management platforms like Attendance Interactive can be a great way to streamline all the different parts of managing an event, including its content.
From creating registration forms and automating reminders to keeping track of tasks and organizing guest lists — these platforms allow for easy organization of all aspects of an event in one place.
Make sure to take advantage of these tools when planning your next event.
Ensure everything falls within budget
It’s vital to ensure everything related to creating event content falls within your budget.
That means accurately understanding what expenses need to be considered when planning for an event (such as catering or entertainment).
Once these costs are accounted for, it will give you an idea of how much money is left over for other elements, such as marketing materials or promotions leading up to the launch of the event.
Always generate high-quality content
Finally, no matter how well-organized your event is or how much money you have in the budget — if your content isn’t up to par, no one will remember your event.
That’s why it’s crucial to always generate high-quality content that engages people and encourages them to act.
Plan and manage your event content with Attendee Interactive
Content is vital in event planning. Without it, your event could fall flat. By leveraging various channels and being creative with your approach, you can create excellent content that will make your upcoming event a success.
Attendee Interactive can help. Our easy-to-use event management platform allows you to organize all aspects of your event in one place and helps ensure that the content is top-notch.
